Exhibitor Information

Shenandoah Valley Veterinary Conference

EXHIBIT CONTRACT

March 21-24, 2013

Holiday Inn Golf & Conference Center, Staunton, VA

In the heart of the Shenandoah Valley

Exhibits will be table top only (6’ table draped provided) Foyer in front of lecture rooms Continental Breakfast and all breaks will be served in exhibit hall

(EXHIBITS WILL BE LIMITED DUE TO SPACE)

Exhibits Setup - Thursday, March 21, 2013 - 8am-1pm (exhibits need to be in place by 1pm)

Exhibit Hall Hours: Thursday, March 21 - 2-6pm

Friday, March 22 - 8:30am-7pm (Welcome Reception at 6pm)

Saturday, March 23 - 8am-4pm

Sunday, March 24 - optional if you want to stay

Booth Cost $900 • Prices include 110V Electricity, Draped Table, Chairs on Carpeted Floor 50% non refundable deposit required to hold space

Sponsorship opportunities are available to give your company added exposure such as scientific programming, tote bags, welcome reception, luncheon, official program advertising, refreshment breaks and lunch sponsorship including your speaker. Contact Howie Lee for details. All sponsors will be recognized in the program and booth.

In it’s fourth year, the VASAM hopes this conference becomes a Spring tradition, and looks forward to a great crowd

• 2013 Shenandoah Valley Veterinary Conference Exhibitor Contract

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1st Flight Veterinary Conference

EXHIBIT CONTRACT

May 9-12, 2013

Hilton Garden Inn, Kitty Hawk, NC

Exhibits will be table top only (approx. 5’x9’) set up in Orville Room Continental Breakfast and all breaks will be served in exhibit hall

Exhibits Setup - Thursday, May 9, 2013 - 8am-2pm (exhibits need to be in place by 2pm)

Exhibit Hall Hours: Thursday, May 9 - 2-8pm With Welcome Reception at 6:30pm

Friday, May 10 - 8am-4:30pm

Saturday, May 11 - 8am-4pm

Dismantle, Saturday, May 11 - 4pm

Booth Cost $900 • Prices include 110V Electricity, Draped Table, Chairs on Carpeted Floor 50% non refundable deposit required to hold space Single exhibit space $900; Oversize space $1,200

Sponsorship opportunities are available to give your company added exposure such as scientific programming, tote bags, welcome reception, luncheon, official program advertising, refreshment breaks and lunch sponsorship including your speaker. Contact Howie Lee for details. All sponsors will be recognized in the program and booth.

• 2013 1st Flight Veterinary Conference Exhibitor Contract

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Sun N Fun Veterinary Conference

EXHIBIT SPACE CONTRACT

June 12-16, 2013

Springmaid Beach Resort, Myrtle Beach, SC

By Submitting a signed copy of this contract, we request space in the exhibit area of the Sun N Fun Veterinary Conference®.  The cost of a single booth space is $1,000.00 for a single booth; $1,200 for oversize booth; $1,600 double booth.     Please provide a 50 word company description for use in the conference program.   Each perimeter space (floor displays) is approximately 7'x10'; interior spaces (table tops) are approx. 6'x9'.  All booths are piped and draped and include the following: One 6' or 8'x24" draped table ● Two chairs ● Electrical hookup ● Guard services (exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, save and hold harmless the SNFVC, their employees and agents against all claims, losses and damages to persons or property)  ● General maintenance of aisles, lighting & air conditioning.  Booth space cost includes three badges (single booth) and up to five (oversize or double booth).  More than included  will be a $50 per badge charge.   These spaces do not include: Storage and placement of any exhibit related materials ● Decoration & related services ● Cleaning and maintenance of individual booths ● labor for additional services ● waste basket                   Exhibit set up:       Wednesday, June 12 - 10am-until                 Hall hours:             Thursday, June 13 - 8am-4pm; Friday, June 14 - 8am-4pm; Saturday, June 15 - 8am-4pm                 Dismantle:             Saturday, June 15 - 4pm   Spaces will be assigned on a first come basis as contracts and deposits are received, although sponsors will be given their preference of booth space.  Minimum non refundable deposit of 50% of amount due required to hold space, balance due no later than April 15, 2013.  A confirmation with booth number will be sent after May 1, 2013.  Room reservations can be made directly with Springmaid Beach Resort at 1-800-770-6895; Room rates ( based on 4 night stay) are $179 (Palmetto & Live Oaks), $168 (Cypress), all room rates include taxes and 2 breakfast passes each day, guest pass for pier and Harbor Oaks Miniature Golf.

• 2013 Sun N Fun Veterinary Conference Exhibitor Contract

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Ralph Lee's Great Smokies Veterinary Conference

EXHIBIT CONTRACT

October 23 - 27, 2013 • Crowne Plaza, Asheville, NC

Exhibits will be approximately 6’ x 10’ perimeter and 5’ x 9’ interior (Interior booths more suited for table top, not floor displays) and set up in the center section of the Overlook Ballroom Continental Breakfast and all breaks will be served in exhibit area.

Exhibit Setup: Thursday, October 24th, 2013 – 8am - 2pm - Overlook Ballroom Exhibits will be open at 2pm on Thursday, October 24th with Welcome Reception (Open to all attendees) at 6pm

Exhibit Hours: Thursday, October 24th, 2013 – 2pm - 8pm Friday & Saturday, October 25 - 26, 2013 – 8:00am - 3:30pm Dismantle Time: Saturday, October 26th, 2013 – 3:30pm

Twenty hours of Quality Exhibit Time

Booth cost includes 110V Electricity, Table, Chairs, Pipe & Draping on carpeted floor Single perimeter exhibit space: $1,000.00, Oversize perimeter exhibit space $1,300.00 Single interior exhibit space $1,000.00, Oversize interior exhibit space $1,100.00 50% deposit required to hold space.

• 2013 Ralph Lee's Great Smokies Veterinary Conference Exhibitor Contract

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Colonial Veterinary Conference

EXHIBIT CONTRACT

December 4 - 8, 2013 Crowne Plaza Williamsburg at Fort Magruder, Williamsburg, Virginia

Exhibits will be approximately 6’ x 10’ perimeter and 5’ x 9’ interior and set up in Richmond Hall (as per diagram on back of this sheet) Continental Breakfast and all breaks will be served in exhibit area.

Exhibit Setup: Thursday, December 5 – 8am - 2pm - Richmond Hall Exhibits will be open at 2pm on Thursday, December 5, 2013 with Welcome Reception at 6pm

Exhibit Hours: Thursday, December 5, 2013 – 2pm - 8pm Friday & Saturday, December 6-7, 2013 – 8:00am - 3:30pm Dismantle Time: Saturday, December 7, 2013 – After 3:30pm

Twenty hours of Quality Exhibit Time

Prices include 110V Electricity, Table, Chairs, Pipe & Draping on carpeted floor Single perimeter exhibit space: $1,000.00, Oversize perimeter exhibit space $1,300.00 Single interior exhibit space $1,000.00, Oversize interior exhibit space $1,100.00 50% deposit required to hold space.

• 2013 Colonial Veterinary Conference Exhibitor Contract

Please click the links above to download the Exhibitor Contract, then print and mail in with payment.